ORGANIZING OF REGISTRY RECORDS.

• This basically involves the selecting of outdated records to dispose them off and retain the up to date records for future use.
• Also involves the backing up of records electronically on computers for easy access.
• Finding means of making good use of the records within a registry for future use.
  
  An Image Showing Organizing Records Storage In A Registry.

REGISTRY MANAGEMENT SYSTEM.

 Registry management is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records.

In this case, a record is any piece of content that documents a business transaction – contracts, memos, paper files, electronic files, reports, emails, videos, instant message logs, or database records. While paper records may be stored in physical boxes, digital records can be stored on storage media in-house or in the cloud.

The purpose of registry management is to help organizations keep the necessary documentation accessible for both business operations and compliance audits. While spreadsheets are still used to track where records are stored, larger organizations may find registry management software suites to be more useful. Such software suites are capable of helping an organization to manage both records and ordinary content.

Registry Management Lifecycle

Source

The first phase of a registry’s lifecycle is creation. It involves the receipt of a record and classification of it as a record in an organization’s records management system. It is mandatory to make sure that records are created correctly, with the right information and the proper format.

As people use and modify registries, you must maintain and protect them from a number of things, including unauthorized access and potential damage. If you need to access records on a regular basis, you must have easy access to them. Each organization has different policies when it comes to how long they must keep a registry. Active registries mean they are in current use and generally within close physical proximity to the people using them. Inactive registries are the ones that are no longer used for current business, but that you still must maintain and protect them until they reach the end of their retention period.

When a registry’s lifecycle comes to an end, the registry management team must decide whether to destroy or preserve it. In registry management, systems decide what happens to each registry and when. The period that you must maintain a registry varies based on several factors, including company policy and government rules and regulations. Some registries are needed to be kept forever and, as a result, an archival process needs to be put in place at some point.

All things considered, it’s important to maintain security and privacy throughout the registry management lifecycle.

FUNCTIONS OF A REGISTRY.

 1. It acts as a database to the system, and hence all the important information related to hardware and software is stored in the registry. The configuration settings, information about the applications, users using the software, and related data is stored in the registry.

2. When the programmer is in need of any data, he can check the registry, and for sure, he will get the relevant information. The registry acts as a data storage for people who need fast data.

3. Sometimes, the registry will be filled with relevant and irrelevant data, where it becomes necessary to clean the registry to remove the junk files. The registry acts as a time saver to users who are in dire need of data and cannot go through all the files in the system.

4. The services data is stored in the registry, and hence it helps the security manager to check the details when needed. Proper user authentication can be given to the systems to use the registry to not be leaked.

5. When the data is needed, Windows will check into the registry and get information. Hence, to get data sooner, the registry should not be piled up with lots of data. The registry must be compressed and checked in between to provide data into the Windows.

MAINTENANCE OF A REGISTRY.

• Analyzing of data and documents in the registry, provision of recommendations;
• ensuring compliance of the register with legislative requirements and documents.
• Detailed examination of submitted documents.
• receipt of a confirmation of a shareholder’s intention to make the transaction.
• Prompt provision of information from the register.
• Electronic document management using secure communication channels.
• Internet solution: ‘Shareholder's Personal Account.
• Monitoring of events in the registry and remote access for shareholders to information on their customer accounts.
• Preliminary examination of documents.
• Urgent implementation of operations in the register.
• Mobile registrar: visit to the place of a transaction, delivery against payment.
  
  An Image Illustrating The Maintenance Of A Registry.

SHELVES LABELLING.

 This basically involves the applying of tags, writings that can ease the work of a registrar in the search of some important information materials incase they are needed by the clients.

In doing this the work of the registrar is made easier on the side of both parties him and the client.

This is also one way of a registry being organized so as to be accessed by the clients easily.

An Image Showing Shelves Labelling.