REGISTRY MANAGEMENT SYSTEM.

 Registry management is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records.

In this case, a record is any piece of content that documents a business transaction – contracts, memos, paper files, electronic files, reports, emails, videos, instant message logs, or database records. While paper records may be stored in physical boxes, digital records can be stored on storage media in-house or in the cloud.

The purpose of registry management is to help organizations keep the necessary documentation accessible for both business operations and compliance audits. While spreadsheets are still used to track where records are stored, larger organizations may find registry management software suites to be more useful. Such software suites are capable of helping an organization to manage both records and ordinary content.

Registry Management Lifecycle

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The first phase of a registry’s lifecycle is creation. It involves the receipt of a record and classification of it as a record in an organization’s records management system. It is mandatory to make sure that records are created correctly, with the right information and the proper format.

As people use and modify registries, you must maintain and protect them from a number of things, including unauthorized access and potential damage. If you need to access records on a regular basis, you must have easy access to them. Each organization has different policies when it comes to how long they must keep a registry. Active registries mean they are in current use and generally within close physical proximity to the people using them. Inactive registries are the ones that are no longer used for current business, but that you still must maintain and protect them until they reach the end of their retention period.

When a registry’s lifecycle comes to an end, the registry management team must decide whether to destroy or preserve it. In registry management, systems decide what happens to each registry and when. The period that you must maintain a registry varies based on several factors, including company policy and government rules and regulations. Some registries are needed to be kept forever and, as a result, an archival process needs to be put in place at some point.

All things considered, it’s important to maintain security and privacy throughout the registry management lifecycle.